Productivity is something that everyone wants to enhance as
it is directly related to fruitful outcomes both in personal dynamics and at
work. Also, in today's remote work era, we encounter multiple distractions in
both individual and digital environments, making it increasingly challenging to maintain
productivity levels. Acknowledging this, it becomes apparent that relying
solely on individual efforts may not suffice. Consequently, turning to
productivity tools emerges as a logical solution.
If you're skeptical about which productivity tools to
incorporate into business workflow, rest assured, as we are here to guide you.
What Are Productivity Tools?
Since we define productivity as a gauge of one's efficiency
in their capacity or endeavors, productivity tools contain advanced technological solutions engineered to streamline tasks, improve workflow efficiency, and
functionalities enabling swift document retrieval, the creation of visual aids
such as charts and graphs for project visualization and tracking, and
facilitate collaboration with peers.
How Does High Productivity Improve Efficiency?
The significance of enhanced productivity in one's life is
no hidden truth. Being productive strengthens one's career prospects and
contributes enormously to personal well-being. Individuals who demonstrate high
productivity are highly valued assets in the corporate dynamics that bring a
profound sense of self-satisfaction and achievement.
However, attaining and maintaining productivity is a tough
challenge. The inherent wiring of the human brain makes it predisposed to
distractions. Our thoughts frequently meander, and our attention spans continue
to shrink.
To overcome these challenges, one should leverage
productivity tools and software. These tools enable users and businesses to
effectively concentrate their attention to accomplish more within a limited timeframe
with a cooperative platform to tackle more demanding and crucial tasks to keep
the workflow seamless and efficient.
5 Best Productivity Tools
1. Contractbook
Contractbook
is a cloud-based contract management software. It automates the contract life
from its creation to closure.
Best Features
- User-friendly and intuitive interface
- Extensive customizable contract templates library
- Secure electronic signing.
- Automated workflows
- Contract monitoring and versioning
- Data security
- Real-time analytics
- Legal compliance, and many more.
Contractbook is the perfect solution for legal
professionals, freelancers, HR teams, startups, and remote teams.
2. Slack
Slack is one of the best professional messaging and team
collaboration platforms that offers thorough features to facilitate workplace
communication and productivity.
Best Features
- Separate channels for organized conversation
- Categorize team communication
- Integrated file sharing
- Manage message history
- Third-party app and service integration, and many
more.
3. Trello
Trello is a user-friendly project management tool. It offers
an effective drag-and-drop interface that organizes tasks and projects through
visual cards.
Best Features
- Visual task management
- Customizable cards and boards
- Deadline tracking
- Collaborative workspaces
- Attachments and checklists
- Reminders and notifications
- Third-party integration, and many more.
Trello is the best choice for project managers and project
teams across various industries.
4. Teamwork
A comprehensive project management platform that enables
project managers and their teams to organize work more efficiently.
Best Features
- Task management
- Gantt charts
- Time tracking
- Document management
- Seamless collaboration
- Customizable workflows
- Client collaboration
- Reporting and analytics
- Email integration
- Resource management, User permissions, and many more.
Teamwork is the right tool for small businesses, NGOs,
project managers, remote teams, creative marketing teams, consultants, and
educators.
5. Asana
Asana is a flexible project management platform that offers
efficient task collaboration and organization.
Best Features
- Task dependency tracking
- Seamless collaboration tools
- User-friendly task management
- Customizable project templates
- Real-time project updates
- Goal tracking and progress monitoring
- Extensive integration capabilities, and many more.
Asana is best for non-profit organizations, project
managers, freelancers, and creative marketing teams.
Know Your Right Productivity Tool!
It is the most significant decision, i.e., usually made
without prioritizing actual productivity. Many businesses, freelancers, and project managers opt for tools based on
familiarity, popularity, or past vendor associations. However, it is essential
to question whether these choices serve the best interests. To attain genuine
productivity, incorporate it as a fundamental aspect of your tool selection framework.
Rather than treating productivity as an afterthought, make it the focal point
of your decision-making process.
The Bottom Line
In a nutshell, most productivity tools offer a multitude of
benefits. They automate and streamline work processes, remove task repetitions,
save time, and allocate user efforts more efficiently across tasks, maximizing
team efficiency to improve personal and corporate productivity levels.
Productivity software also simplifies project planning,
assists in avoiding distractions, and ensures task adherence. However, it is
essential to remember that these tools are only as effective as the skills
applied alongside them. While they can enhance productivity, they cannot do it
in isolation.
Therefore, if you find task or project management
challenging, first opt for learning soft skills and acquiring relevant
knowledge to get the maximum output of these tools and software.
Author Bio:
Qurat-ul-Ain Ghazali, aka Annie, is the growth manager at
Contractbook and looks after all the organic channels. She has been with tech
startups and scaleups for a couple of years with a B2B focus. You can find her
socializing, traveling, indulging in extreme sports, and enjoying the local
desserts when she is not working.
