Summary: Migration from any email client into the
cloud-based environment is tedious. However, with the right approach, you can
be able to successfully achieve the target. We will explain to you certain
reasons why Lotus Notes users look at the migration toward Office 365. In
addition, the solution to migrate Lotus Notes to Office 365 will also be
discussed in this blog.
There is an increase in the number of queries for the migration from the On-premises email client into cloud-based technology. Many Lotus Notes users are now approaching the migration into Office 365 due to multiple reasons. Office 365 is a product from Microsoft and provides bundles of features that make work easier. However, Lotus Notes to Office 365 migration is more challenging. You need to manage many things simultaneously while migrating the user data.
But this write-up will explain to you a lot of reasons
behind the migration and the solution to make the migration quicker.
What benefits will users get after migration towards Office 365?
Not sure whether Office 365 is a better platform as compare
to Lotus Notes, we have mentioned some of the common reasons why Office 365 has
the edge over the Lotus Notes email client:
Cost Effective: Microsoft 365 offers a subscription pricing
model that suits the individual user. Users can purchase the subscription plan
of Office 365 on a monthly basis at a very basic cost. On the other hand, HCL
Notes is a bit costlier than Office 365, and its maintenance cost is on the
upside.
Comparatively Better Security of User Data: The cloud-based
Office 365 platform provides advanced security to the user data. Microsoft 365
stores complete data on the cloud, making data safety more precise.
Better User Interface: Office 365 has an intuitive interface
through which utilizing every function becomes simpler. If we talk about HCL
Notes, a novice user will face some difficulty while operating it.
Synchronization Issue: User who uses the HCL Notes will face
problems because data synchronization between the domino server and the email
client will face issues.
Automated Updates: Whenever Microsoft releases a newer
update for Office 365, it will automatically install the update without causing
any downtime.
Require Less RAM: Office 365 uses less system memory in
order to run several function of it, whereas HCL Notes consume more memory
which is complication when launching other application on the system.
These are all some reasons which are why most users look for
Lotus Notes to Office 365 migration. Therefore, we will list some of the solutions
which take care of data migration into Office 365.
How to Approach for Lotus Notes to Office 365 Migration?
Before we explain the different migration solutions, let's
be clear that you should back up all your data. It is a must to have a backup
copy of your data to overcome undesired situations. One of the most common
manual Lotus Notes to Office 365 migration approaches is using the MONTI
migration guide. However, the user needs to download this guide from the
website of Microsoft. To follow the procedure, looks at below:
- Go to the website of Microsoft, and then visit the
download center.
- Search for MONTI.EXE, and you need to click on the
download button.
- Once downloaded then, unzip the zip file on your system.
The migration guide will consist of 86 pages where all the
procedures for migration from Lotus Notes to Office will be mentioned. Make
sure to follow the migration as per the procedure explained in the guide. Due
to the long migration strategy, many users will ignore this migration approach.
Dot worries, as there are other Lotus Notes to Office 365 migration solutions,
which we will discuss now.
Migrate Lotus Notes Mailboxes Using IMAP Connector
Before you can start migrating your Lotus Notes mailboxes,
make sure to back up the complete of HCL Notes account.
- Create new mailboxes for every user, which you will include in the Lotus Notes to Office 365 migration.
Secondly, Enable the IMAP TCP/IP port for every user. Follow
the listed steps to enable the port:
- Go to the IBM Lotus Notes and open the Domino
administrator.
- Then it would help if you open the configuration tap.
- Launch the Server document, which is capable of running
IMAP Services.
- Open the Ports>>Internet Ports>Mail Port.
- Now you need to change the TCP/IP value to enable from the
IMAP column.
- Press the Save button to make the changes you have made.
Configure with IMAP Connector
At last, you need to use the IMAP Connector to synchronize
the mailboxes between Lotus Notes and Office 365. Once you successfully
complete the above procedure, you will be able to migrate Lotus Notes to Office
365 without any issues. However, this migration solution has several downsides,
which you can look over them:
1. Users cannot migrate calendar entries using the IMAP
Connector.
2. This Lotus Notes to Office 365 migration approach takes a
lot of time and can be complicated for several users.
3. Chances of data duplication are greater as compared to
other migration solutions.
4. Only able to process the migration for several mailboxes
at a time.
5. Quite difficult to migrate the large Lotus Notes NSF
files.
Having said that, due to various limitations of the manual
method, it is need of an hour to introduce one automated migration solution.
Through this write-up, we will educate you about solutions that will help
migrate Lotus Notes to Office 365 account.
Expert Recommended Solution to Migrate Lotus Notes Mailboxes into Office 365
Shoviv Lotus Notes to Office 365 migration tool is an excellent utility for migrating multiple
large Lotus Notes mailboxes into a Microsoft 365 environment. Using the
software is easier because of its better-optimized user interface. It offers
multiple user-centric features that make migration from Lotus Notes to Office
365 effective. Users can also save the NSF files in different file formats such
as MSG and EML.
Creating the connection with Lotus Notes is simpler; once
you make the connection, you can run multiple jobs at once. After adding the
required mailboxes, users can also take a preview of them in the tool preview
pane. Using the software filter option, you can add or even remove an unwanted
item, which also helps reduce the target mailbox size. The tool will provide
you the result without any duplicity on the target environment.
Its incremental export option is also useful if you want to
resume the migration. Once you start the process, the software will also show
you the live migration log, including details like the total number of items
migrated, filter item count, failed items, and much more. To make you aware of
the working this software, we will also show you how users can migrate their
NSF files.
How this tool performs the migration from HCL Notes into Microsoft 365?
- Install the software on the system and open it once with
the installation part.
- The next step is adding the required Lotus Notes NSF files
to the software. For this, you can utilize different software options. If you
have NSF files saved locally, then you can use the Add local NSF files option.
You can also add the NSF files directly from the server using its Add Domino
server NSF files.
- Under the software preview pane, you can choose the item
you need to migrate. After selecting the required, right on the item or click
on Office 365 option from the tool ribbon bar.
- You can include any sub-folder, then you can do it using
the tool check/uncheck. Click on the Next button to move ahead.
- To fetch the mailboxes from Office 365, you have two
options. Through your Outlook profile and Office 365 admin account, you fetch
mailboxes. Users need to mention the login credentials, such as server name,
email, and password, to connect to Office 365. Once done, click on Next.
- Now you can also map the source mailboxes with the target.
It is easier to map the source using the CSV file. Click on Next after mapping
the required mailboxes.
- You can include as well exclude the required item through
the help of the Export selected item option. This software allows exporting the
data through the data range. Along with it, you can also do folder mapping.
- The tool will now start migrating the mailboxes. Moreover, the software also displays the live processing of the data. Once the software performs the Lotus Notes to Office 365 migration, it will enable the button to save the migration report.
Conclusion
Migration is always challenging, no matter what your target
environment will be. We have explained to you why Lotus Notes users prefer to
move into Office 365. There are several options through which you can look for
the migration into a cloud-based system like Office 365. In this blog, we have
listed some Lotus Notes to Office 365 migration tools that will help you
migrate your mailboxes. However, some users may face issues while using the manual
migration, but we have also provided you with a quick solution to overcome all
such issues.
Author Name:- Divya Chauhan
Short Author Bio:- Divya Chauhan is a passionate web content
writer. She is associated with Shoviv Software for the last three years. Being
a tech geek, she has commendable command over Emailing and all its dimensions,
and she loves to share it with readers. Blending professional language with a
friendly tone is the best part of her writing style.
